ShareFile alternative
The ShareFile Alternative
Built for Intake, Not File Sharing.
DokuTrak is the ShareFile alternative for firms that collect documents from clients, not share files with them. secure upload link uploads skip the account-creation wall that makes ShareFile portals adoption-heavy. plans start at $79/month.
Why teams switch from ShareFile
ShareFile pricing scales by user, DokuTrak uses clear tiers
ShareFile Advanced runs roughly $85/user/month. A 5-person firm crosses $400/month before adding a single client. DokuTrak Team covers that size at a fixed tier price.
ShareFile requires clients to log in
ShareFile portals ask clients to accept an invite, create credentials, verify email. That is the exact friction that kills completion rates. DokuTrak no-account upload links skip all of it — client clicks link, uploads, done.
DokuTrak is a scalpel, ShareFile is a storage suite
ShareFile includes e-sign, cloud storage, workflow automation, branded portals, and more. Most firms use 10% of it. DokuTrak does one thing — collect documents from clients — and does it better than ShareFile does that specific thing.
No annual contract
ShareFile plans are typically annual. DokuTrak is month-to-month, cancel in one click. 14-day free trial to test on real client workflows before committing to anything.
DokuTrak vs ShareFile
Side-by-side on the points that actually matter for document collection.
| Feature | DokuTrak | ShareFile |
|---|---|---|
| Built for document collection specifically | ||
| no-account upload link — no client login | ||
| Flat pricing | $79/mo Solo whole firm | $55–$145+/user |
| Unlimited team members | Per-seat | |
| Unlimited clients | ||
| Automated reminder cadence | ||
| Reusable intake templates | Limited | |
| One-click reject + auto replacement | ||
| Cloud storage (beyond collection) | Vault only | |
| E-signature | ||
| Branded client portal | Roadmap | |
| Documented data retention policy | Depends on region | |
| Month-to-month billing | Rare | |
| Starting price (per month) | $79 Solo | $55+/user |
Verdict — when each tool wins
ShareFile is a mature document management suite with strong enterprise features: branded portals, granular permissions, e-signature, cloud storage. If your firm needs all of that as a package and you can absorb the per-seat cost, ShareFile is a solid choice.
For firms whose actual bottleneck is collecting documents from clients — accountants during tax season, law firms at intake, mortgage brokers at loan application — ShareFile is overbuilt. You pay $85/seat/month for a feature set you use 10% of, and your clients still refuse to log in. DokuTrak solves the collection problem specifically, with a client-side flow (no-account upload link) that actually gets documents in.
At tiered pricing from $79/month, DokuTrak costs less than a single ShareFile seat, even before counting the adoption win on the client side.
Switch if…
- Your ShareFile bill climbs every time you add a team member
- Your clients refuse to create ShareFile accounts
- You only use ShareFile for document collection, not storage or e-sign
- You want flat monthly pricing instead of per-seat scaling
- You want to keep document collection separate from your DMS
Stay with ShareFile if…
- You need branded client portals and cloud storage as one package
- Your compliance team has standardized on ShareFile
- You rely on ShareFile e-signature for contract workflows
- Enterprise SSO, granular permissions, and audit is a hard requirement today
DokuTrak pricing
vs ShareFile at $55–$145+ per user/month. 14-day trial, card required, no upfront charge.
Start 14-day trialShareFile vs DokuTrak FAQs
Can DokuTrak replace ShareFile entirely?
For the document collection workflow specifically, yes — and it typically does it better because of the no-account upload link model. For file-sharing, cloud storage, and e-signature use cases, no: DokuTrak is scoped to collection, not storage or signing. Many firms keep ShareFile for long-term storage and e-sign, and move only the intake workflow to DokuTrak.
Is DokuTrak cheaper than ShareFile?
For a team of two or more, yes, significantly. ShareFile Advanced is ~$85/user/month. A 5-person firm pays ~$425/month. DokuTrak is tiered pricing from $79/month, regardless of team size. A 10-person firm pays the same $79/month Solo total.
How secure is DokuTrak compared to ShareFile?
AES-256 encryption at rest, TLS 1.3 in transit, hosted in Paris France, documented data retention and deletion policies, full audit log. SOC 2 Type II audit in progress. ShareFile has a more mature compliance footprint (longer-standing SOC 2, HIPAA-compliant plans available). If HIPAA compliance is a hard requirement for your workflow, stay with ShareFile for now.
Does DokuTrak work on mobile like ShareFile?
Yes. no-account upload link uploads work on iPhone, Android, tablet, or laptop — anything with a browser. Clients can take photos of paper documents (HEIC supported) and upload directly from their camera roll. No app to install. No account to manage.
Can I export my ShareFile data into DokuTrak?
There is no direct import today. Most firms migrate by setting up DokuTrak for new intake requests going forward, while keeping ShareFile for the archive of historical documents. After 6 months on DokuTrak, many firms drop ShareFile entirely — but you control the timeline.
What about white-labeling / branded portals?
ShareFile supports branded portals. DokuTrak does not yet — custom branding on the upload page is on our 2026 roadmap. In practice, clients care that the upload flow is fast, not about whose logo is on it. The no-account upload link upload experience is clean and professional, just not yours-branded today.
Ready to switch from ShareFile?
14-day free trial. Send your first request in under three minutes. Cancel in one click if it doesn't fit.
Start 14-day free trial