ShareFile alternative
The ShareFile Alternative
Built for Intake, Not File Sharing.
DokuTrak is the ShareFile alternative for firms that collect documents from clients, not share files with them. Magic-link uploads skip the account-creation wall that makes ShareFile portals adoption-heavy. $49/month flat, whole firm.
Why teams switch from ShareFile
ShareFile pricing scales by user, DokuTrak is flat
ShareFile Advanced runs roughly $85/user/month. A 5-person firm crosses $400/month before adding a single client. DokuTrak is $49/month flat — your whole team, all your clients, every request.
ShareFile requires clients to log in
ShareFile portals ask clients to accept an invite, create credentials, verify email. That is the exact friction that kills completion rates. DokuTrak Magic Links skip all of it — client clicks link, uploads, done.
DokuTrak is a scalpel, ShareFile is a storage suite
ShareFile includes e-sign, cloud storage, workflow automation, branded portals, and more. Most firms use 10% of it. DokuTrak does one thing — collect documents from clients — and does it better than ShareFile does that specific thing.
No annual contract
ShareFile plans are typically annual. DokuTrak is month-to-month, cancel in one click. $1 for 14 days to test on real client workflows before committing to anything.
DokuTrak vs ShareFile
Side-by-side on the points that actually matter for document collection.
| Feature | DokuTrak | ShareFile |
|---|---|---|
| Built for document collection specifically | ||
| Magic Link — no client login | ||
| Flat pricing | $49/mo whole firm | $55–$145+/user |
| Unlimited team members | Per-seat | |
| Unlimited clients | ||
| Automatic reminder cadence | ||
| Reusable intake templates | Limited | |
| One-click reject + auto replacement | ||
| Cloud storage (beyond collection) | Vault only | |
| E-signature | ||
| Branded client portal | Roadmap | |
| EU-hosted / GDPR-compliant | Depends on region | |
| Month-to-month billing | Rare | |
| Starting price (per month) | $49 flat | $55+/user |
Verdict — when each tool wins
ShareFile is a mature document management suite with strong enterprise features: branded portals, granular permissions, e-signature, cloud storage. If your firm needs all of that as a package and you can absorb the per-seat cost, ShareFile is a solid choice.
For firms whose actual bottleneck is collecting documents from clients — accountants during tax season, law firms at intake, mortgage brokers at loan application — ShareFile is overbuilt. You pay $85/seat/month for a feature set you use 10% of, and your clients still refuse to log in. DokuTrak solves the collection problem specifically, with a client-side flow (Magic Link) that actually gets documents in.
At $49/month flat for the whole firm, DokuTrak costs less than a single ShareFile seat, even before counting the adoption win on the client side.
Switch if…
- Your ShareFile bill climbs every time you add a team member
- Your clients refuse to create ShareFile accounts
- You only use ShareFile for document collection, not storage or e-sign
- You want flat monthly pricing instead of per-seat scaling
- You want to keep document collection separate from your DMS
Stay with ShareFile if…
- You need branded client portals and cloud storage as one package
- Your compliance team has standardized on ShareFile
- You rely on ShareFile e-signature for contract workflows
- Enterprise SSO, granular permissions, and audit is a hard requirement today
DokuTrak pricing
vs ShareFile at $55–$145+ per user/month. $1 for the first 14 days.
Switch for $1ShareFile vs DokuTrak FAQs
Can DokuTrak replace ShareFile entirely?
For the document collection workflow specifically, yes — and it typically does it better because of the Magic Link model. For file-sharing, cloud storage, and e-signature use cases, no: DokuTrak is scoped to collection, not storage or signing. Many firms keep ShareFile for long-term storage and e-sign, and move only the intake workflow to DokuTrak.
Is DokuTrak cheaper than ShareFile?
For a team of two or more, yes, significantly. ShareFile Advanced is ~$85/user/month. A 5-person firm pays ~$425/month. DokuTrak is $49/month flat for the whole firm, regardless of team size. A 10-person firm pays the same $49/month total.
How secure is DokuTrak compared to ShareFile?
AES-256 encryption at rest, TLS 1.3 in transit, EU-hosted in Paris (not US), full audit log, GDPR-compliant data retention. SOC 2 Type II audit in progress. ShareFile has a more mature compliance footprint (longer-standing SOC 2, HIPAA-compliant plans available). If HIPAA compliance is a hard requirement for your workflow, stay with ShareFile for now.
Does DokuTrak work on mobile like ShareFile?
Yes. Magic Link uploads work on iPhone, Android, tablet, or laptop — anything with a browser. Clients can take photos of paper documents (HEIC supported) and upload directly from their camera roll. No app to install. No account to manage.
Can I export my ShareFile data into DokuTrak?
There is no direct import today. Most firms migrate by setting up DokuTrak for new intake requests going forward, while keeping ShareFile for the archive of historical documents. After 6 months on DokuTrak, many firms drop ShareFile entirely — but you control the timeline.
What about white-labeling / branded portals?
ShareFile supports branded portals. DokuTrak does not yet — custom branding on the upload page is on our 2026 roadmap. In practice, clients care that the upload flow is fast, not about whose logo is on it. The Magic Link upload experience is clean and professional, just not yours-branded today.
Ready to switch from ShareFile?
$1 for 14 days. Send your first request in under three minutes. Cancel in one click if it doesn't fit.
Start trial for $1