# What property managers collect from applicants, owners and vendors

Source: https://dokutrak.com/requests/property-managers
Author: Arthur Teboul, DokuTrak
Published: 2026-11-08
Language: en-US

> Residential property managers collect pay stubs, bank statements, a photo ID and sometimes tax returns from tenant applicants to verify income, plus W-9s and voided checks from owners and vendors. Requests go out when an application comes in and when an owner or vendor is added. The friction: partial pay stubs, applicants who stop answering, and vendors paid before their W-9 arrives.

Leasing moves fast: a good unit may have several applicants, and a complete file often gets reviewed first. Managers ask for proof of income and identity at application, with tax returns or 1099s when the applicant is self-employed, and a current lease when the applicant rents today.

On the owner and vendor side, documents feel less urgent until year-end: W-9s for 1099s, voided checks for payments, property tax bills and mortgage statements for the owner’s books. Applications stall on missing pay stubs or blurry IDs; vendor files stall until January.

## Request guides

- [Pay stub](https://dokutrak.com/requests/property-managers/pay-stub)
- [Bank statement](https://dokutrak.com/requests/property-managers/bank-statement)
- [W-9](https://dokutrak.com/requests/property-managers/w-9)

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